Senior Project Coordinator (Biotech)

TL;DR

Senior Project Coordinator (Biotech): Leading administrative coordination and executive support for the Communications & Corporate Affairs team with an accent on project tracking, budget management, and cross-functional collaboration. Focus on optimizing departmental workflows, managing complex schedules, and maintaining documentation in a fast-paced global environment.

Location: Must be based in or near Princeton, NJ (Hybrid: 3 days per week in office).

Salary: $78,600 – $83,200

Company

hirify.global is a staffing and recruitment firm providing professional placement services across various technical and corporate sectors.

What you will do

• Provide executive administrative support to the Senior Vice President, including calendar management and travel logistics.
• Manage departmental budget tracking, purchase orders, and vendor contract workflows.
• Coordinate team meetings, retreats, and large-scale events, including conference logistics.
• Maintain departmental records, SharePoint sites, and project milestone tracking.
• Facilitate onboarding and offboarding processes for department personnel.
• Prepare and edit professional communications, presentations, and reports.

Requirements

• Must be able to work onsite in Princeton, NJ 3 days per week.
• 10+ years of experience in a multidisciplinary coordinator or executive assistant role.
• Experience within a global pharmaceutical or biotechnology organization.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint, Teams).
• Experience with enterprise systems such as Concur, Workday, or Veeva.
• Strong organizational skills with the ability to manage competing deadlines independently.

Culture & Benefits

• Comprehensive medical, dental, and vision insurance coverage.
• 401k retirement plan participation.
• Statutory sick pay where applicable.
• Opportunity to work in a high-growth, transformative corporate environment.
• Professional development through exposure to advanced business and communications projects.