Contract Administrator (Air Travel)

TL;DR

Contract Administrator (Air Travel): Managing the entire lifecycle of contract change requests, from price quotes to billing, with an accent on financial accuracy and corporate compliance. Focus on coordinating cross-functional stakeholders and resolving complex billing and pricing discrepancies.

Location: Must be based in Sao Paulo or Rio de Janeiro, Brazil (Hybrid: up to 2 days/week WFH)

Company

hirify.global provides technology and communication innovations for the global air travel industry, operating in 95% of international airports worldwide.

What you will do

• Manage administrative activities for contract change requests, ensuring compliance with corporate standards.
• Prepare price quotes and change orders by reviewing contract terms and gathering cost inputs from internal teams and suppliers.
• Track the progress of change requests and provide regular updates to managers and stakeholders.
• Process billing submissions and perform daily administrative tasks according to the team workflow.
• Coordinate with various stakeholders across North, Central, and South America to resolve contract issues.
• Prepare reports and presentations related to the status and resolution of change requests.

Requirements

• Degree in Business Administration, Finance, Accounting, Computer Science, IT, or Engineering.
• 2-4 years of experience in finance, billing, contract management, compliance, or project management.
• Fluency in English (C1 level) for meetings, emails, and document editing.
• Intermediate proficiency in Microsoft Outlook, Word, and Excel.
• Ability to work in a hybrid model in Sao Paulo or Rio de Janeiro, Brazil.
• Comfort working in a process-oriented environment following strict guidelines.

Nice to have

• Basic knowledge of Spanish.
• Familiarity with PowerPoint, Power BI, Salesforce, and AI/Copilot.

Culture & Benefits

• Flex Week: Work from home up to 2 days per week.
• Flex Day: Ability to adjust your workday to suit your personal life and plans.
• Flex-Location: Option to work from any location in the world for up to 30 days per year.
• Employee Wellbeing: 24/7 Employee Assistance Program (EAP) and a personalized wellbeing platform (Champion Health).
• Professional Development: Access to LinkedIn Learning, Microsoft Enterprise Skills Initiative, Pluralsight, and Harvard Business Publishing.
• Competitive local benefits package.