Resource & Awards Coordinator (Marketing)

TL;DR

Resource & Awards Coordinator (Marketing): Managing the agency's awards submission process and coordinating creative talent allocation with an accent on operational discipline and submission narratives. Focus on tracking deadlines, collaborating with creative leads for jury-ready entries, and balancing team workloads.

Location: Hybrid in Toronto, Canada (average 4 days a week in office)

Salary: $39,750 — $66,250 CAD

Company

hirify.global is a leading creative company that combines brand experience, customer experience, and commerce to drive growth for global blue-chip clients.

What you will do

• Execute the agency's awards strategy by managing submission calendars and deadlines for major Canadian and international shows.
• Collaborate with creatives, directors, and strategists to develop compelling submission narratives and case films.
• Coordinate internal reviews to ensure all entries meet technical specifications and jury-ready standards.
• Manage awards budgets, logistics (fees, translations, travel), and maintain a living archive of agency assets.
• Provide administrative support for freelance requests, vendor setup, and the department vacation calendar.
• Monitor project timelines and collaborate with leads to balance workloads and prevent overallocation.

Requirements

• 1+ years of agency experience in resource coordination, production management, or project management.
• Exceptional organizational skills with a high attention to detail for specs and formatting.
• Confidence and diplomacy when working with senior creative leaders and multiple stakeholders.
• Proficiency in spreadsheets, resource management tools, and presentation software.
• Must be based in Toronto, Canada for a hybrid work arrangement.

Nice to have

• Hands-on experience with major award entry platforms.
• Familiarity with the Canadian advertising landscape and key award shows.

Culture & Benefits

• High visibility across every discipline in the agency.
• Opportunity to work on industry-leading creative work for global brands.
• Hybrid work environment designed to foster creativity and collaboration.
• Culture of respect and equal opportunity.