Workplace Coordinator (Legaltech)

TL;DR

Workplace Coordinator (Facilities Management): Managing workplace and facility services for Canadian offices with an accent on facility execution, physical security, and health & safety. Focus on property maintenance planning, supplier performance evaluation, and coordinating leasehold improvements.

Location: Hybrid - Toronto, Canada

Salary: $75,000 - $86,000 CAD

Company

hirify.global is a global leader in legal technology providing integrated solutions for practice management, data insights, and client onboarding.

What you will do

• Execute facility management activities and corporate support services across all Canadian sites.
• Develop and deliver preventative and corrective property maintenance plans in coordination with landlords and managing agents.
• Manage appointed suppliers, monitor contractor progress, and evaluate performance.
• Act as the primary point of contact for property managers, security, vendors, and consultants.
• Oversee health and safety activities, ensuring compliance with property legislation and authority demands.
• Coordinate facility projects, including leasehold and landlord improvements, to minimize operational impact.

Requirements

• Senior-level experience in facilities coordination and workplace management within a multisite corporate office environment.
• Strong understanding of commercial leases and landlord/tenant relationships.
• Experience with statutory compliance, professional health & safety, and fire risk management.
• Proficiency in Microsoft Suite (Excel, Teams, Word, Outlook, PowerPoint) and FM management systems.
• Must be based in Toronto, Canada to support hybrid work.

Nice to have

• Recognized courses in project management or office management.
• FM-related qualification or accreditation such as FMP or CFM.
• First Aid and Joint Health & Safety training.

Culture & Benefits

• Comprehensive healthcare, pension, and wellness programs.
• Internal and external training opportunities to support career growth.
• Company discounts and paid days off for house moving or volunteering.
• A culture that values different perspectives, ownership, and boundary-breaking ideas.

Hiring process

• Application review.
• Call with the Talent team.
• Final review and hiring decision.