Senior Program Assistant (Education)

TL;DR

Senior Program Assistant (Education): Coordinating experiential education practicums and administrative activities for PharmD programs with an accent on database management, stakeholder engagement, and academic compliance. Focus on managing placements, producing complex data reports, and ensuring adherence to accreditation standards.

Location: Onsite at hirify.global Vancouver Campus, Vancouver, BC, Canada

Salary: $4,739.00 - $5,102.00 CAD Monthly

Company

hirify.global is a leading global research university dedicated to excellence in innovation, learning, and employment equity.

What you will do

• Coordinate experiential education practicums and provide comprehensive administrative support for academic portfolios.
• Manage OEE databases (E*Value, Canvas, HSPnet, MS Teams) and generate complex Excel reports using formulas and pivot tables.
• Serve as the first point of contact for students and stakeholders, handling complex inquiries with discretion and tact.
• Oversee site recruitment and ensure Student Placement Agreements (SPA) comply with legal and accreditation standards.
• Plan and execute OEE and faculty events, including venue coordination and promotional material development.
• Track pre-practicum requirements and maintain student and partner information across various platforms.

Requirements

• High School graduation and two years of post-secondary education.
• Four years of related experience or an equivalent combination of education and experience.
• Ability to work onsite at the hirify.global Vancouver Campus.
• Strong commitment to equity, diversity, and inclusion (EDI).

Nice to have

• Administrative experience within post-secondary or experiential education settings.
• Advanced proficiency in English grammar, spelling, and professional correspondence.
• High level of competence with word processing, advanced Excel, and database software.

Culture & Benefits

• Full-time staff position with union representation (CUPE 2950).
• Work environment focused on inclusion, fairness, and diverse perspectives.
• Ongoing employment status with opportunities for a rewarding career in academia.