Senior Program Assistant (Medical Education)

TL;DR

Senior Program Assistant (Medical Education): Providing complex administrative and operational support for the Family Practice Postgraduate Program with an accent on clinical scheduling and resident academic experiences. Focus on coordinating educational functions, managing financial reimbursements, and facilitating accreditation processes.

Location: Hybrid: Minimum of three days per week required at the Prince George Hospital education office

Salary: $4,739.00 - $5,102.00 CAD Monthly

Company

hirify.global (University of British Columbia) is a leading research and teaching institution committed to excellence in innovation and learning.

What you will do

• Administer workflow and design operational processes for residency training programs in consultation with site directors.
• Coordinate master clinical schedules for residents and facilitate selective/elective placements across clinics and hospitals.
• Organize educational functions including orientations, practice exams, procedural skills workshops, and simulation sessions.
• Manage financial tracking for resident reimbursements, teaching payments, and the Resident Activity Fund.
• Oversee resident clinical checklists, academic records, and performance evaluations.
• Support accreditation processes by identifying risks and coordinating logistical aspects of visits.

Requirements

• High School graduation plus a two-year post-secondary diploma.
• Minimum of four years of related administrative experience.
• Proficiency in MS Office Suite and comfort navigating web-based administrative systems.
• Strong organizational skills and ability to manage multiple complex tasks simultaneously.
• Ability to work independently and productively in a hybrid and distributed environment.

Nice to have

• Previous experience in medical education or post-secondary administration.
• Proven experience working in a collaborative, team-based environment.

Culture & Benefits

• Staff - Union position (CUPE 2950).
• Commitment to employment equity, diversity, and inclusion.
• Opportunity to develop a professional network within Health Authorities and University units.
• Hybrid work arrangement with specified office presence.