US Payroll Specialist (USA)

TL;DR

US Payroll Specialist (USA): Process and review semi-monthly and bi-weekly US payroll for 1,100+ employees with an accent on full-cycle payroll administration, Dayforce (Ceridian) operations, and compliance with US payroll legislation. Focus on auditing timecards, managing irregular payments, handling W-2 reconciliations, and supporting audits while resolving employee payroll issues.

Company

hirify.global provides software solutions for healthcare organizations.

What you will do

• Prepare and process full-cycle payroll in accordance with company and regulatory requirements.
• Handle irregular payments (bonuses, leave top-ups, salary continuance, commissions, termination payments) and overtime/on-call timesheet entries.
• Audit employee timecards for accuracy and completeness in the time and attendance module.
• Manage garnishments and employment verification requests as required.
• Administer and reconcile benefits deductions and employer contributions in Dayforce; prepare and upload 401(k) and HSA contribution files and record journal entries.
• Support W-2 preparation and annual reconciliations, and assist with internal/external payroll audits; resolve employee payroll questions by researching policies and procedures.

Requirements

• Location: Remote (USA)
• 3+ years of experience administering full-cycle payroll.
• 1+ year of recent Dayforce (Ceridian) experience.
• Understanding of US payroll practices and legislation.
• Intermediate Excel skills and strong attention to detail with ability to meet tight deadlines.
• Ability to handle confidential information ethically and professionally.

Culture & Benefits

• Base salary range: $74,000–$82,000 + bonus + benefits (non-overtime eligible).
• Remote role with periodic in-office events requiring travel to Mississauga and/or Salt Lake City offices for onboarding, team events, and semi-annual/annual meetings.
• Payroll work includes compliance, documentation, and continuous process improvement.