Office Manager (AI)

TL;DR

Office Manager (AI): Managing day-to-day operations and administrative workflows for a high-growth AI infrastructure startup with an accent on vendor management, employee experience, and office safety. Focus on supporting leadership and People Ops in a fast-paced, dynamic environment.

Location: Must be based in Madrid, Spain (Hybrid)

Company

hirify.global is an AI infrastructure startup backed by a16z, Y Combinator, and Base10, building autonomous AI workforces for global enterprises.

What you will do

• Oversee daily office operations, including supplies, equipment, and vendor relationships.
• Serve as the primary point of contact for employees, guests, and external partners.
• Coordinate company events, team-building activities, and offsites.
• Support People Ops with onboarding, new hire setup, and employee experience initiatives.
• Ensure the office environment remains welcoming, safe, and aligned with company culture.
• Provide administrative support to leadership as needed.

Requirements

• 3+ years of experience in office management, administration, or operations.
• Strong organizational, multitasking, and communication skills.
• Proficiency with productivity tools such as Google Workspace and Slack.
• Ability to handle confidential information with discretion.
• Proactive problem-solving mindset suitable for a fast-paced startup.
• Must be based in Madrid for hybrid office attendance.

Nice to have

• Previous experience working in a high-growth startup environment.

Culture & Benefits

• Competitive salary and equity package.
• Comprehensive healthcare, dental, and vision coverage.
• Opportunity to work with a world-class team of engineers and builders.
• High-autonomy environment with a focus on ownership and impact.
• Fast-paced, meritocratic culture that values talent density.