Accounts Payable Specialist (German)

TL;DR

Accounts Payable Specialist (German): End-to-end processing of invoices, purchase orders, vendor master data, payments, and Travel & Expense (T&E) claims with an accent on three-way matching, ERP posting, and resolving payment/tax exceptions. Focus on ensuring timely, accurate recording and settlement of obligations while maintaining SOX/internal controls and accounting compliance.

Location: One Cotroceni Park, C Building 2nd Floor, 44 Sergent Ion Nutu Street, 5th District, Bucharest, Romania

Company

hirify.global (part of Capgemini) delivers intelligent operations and transformation services using AI-powered platforms and analytics.

What you will do

• Process and confirm purchase orders, resolve discrepancies, and record confirmed PO details in ERP (e.g., Microsoft D365).
• Process PO and Non-PO invoices using three-way matching and internal controls; validate invoice accuracy, completeness, tax compliance, and vendor details.
• Post approved invoices and credit notes with correct GL/CC and project coding; prepare and execute payment proposals across multiple payment methods.
• Review and resolve payment exceptions (blocked vendors, advances, reconciliations), coordinate approvals with Treasury and Finance Controllers, and distribute remittance advice.
• Handle payable taxes: prepare tax return reports, coordinate tax payments, and maintain documentation for audits and regulatory requirements.
• Perform month-end accruals and GR/IR/vendor statement reconciliations; investigate discrepancies, support write-offs/adjustments, and improve invoice/payment quality.

Requirements

• At least 1 year of experience in Accounts Payable.
• German: B2+ fluency required.
• Good command of English is required (minimum B2).
• Bachelor’s degree in Finance, Accounting, or related field (or equivalent experience).
• Strong knowledge of invoice processing, payments, vendor master data, and T&E claims, plus accounting principles and internal controls.
• Proficiency with ERP systems (Microsoft D365 or equivalent) and MS Excel; strong attention to detail and ability to meet deadlines.

Culture & Benefits

• Full-time role in a shared services/multinational environment (experience preferred).
• Work from home (WFH) arrangement indicated in the vacancy title.
• Clear compliance focus: SOX controls, internal policies, and statutory tax requirements.
• Defined SLAs for responding to vendor and internal queries.