Scenic Project Administrator (Events)

TL;DR

Scenic Project Administrator (Events): Providing administrative and operational support for the delivery of live event production and scenic fabrication projects with an accent on project scheduling, procurement, and logistics. Focus on coordinating labor, managing purchase orders, and maintaining project documentation to ensure deadlines are met.

Location: Must be based in and work from the Castle Donington facility, Derby, UK

Company

A leading UK live event production and scenic fabrication company delivering technical and creative solutions for major brands across the UK and Europe.

What you will do

• Provide administrative support to the Scenic Team across multiple live projects.
• Raise purchase orders and coordinate the ordering of materials, equipment, and services.
• Coordinate labor bookings and support overall resource planning.
• Assist with project scheduling, progress tracking, and delivery planning.
• Support transport and logistics planning for project deliveries and collections.
• Maintain accurate project documentation, records, and assist with event accounts administration.

Requirements

• Strong organizational skills with high attention to detail.
• Proficiency in Microsoft Office, specifically Outlook, Excel, and Teams.
• Ability to manage multiple priorities in a fast-paced environment.
• Must be based in the Castle Donington facility.
• Flexibility for early starts, late finishes, and weekend work is essential.
• Successful candidates must provide 2 references and complete a basic DBS check.

Nice to have

• Previous experience in administrative, coordination, or project support roles.
• Experience within the events, fabrication, construction, or creative industries.
• Familiarity with project management or scheduling processes.
• Experience managing purchasing activities and liaising with suppliers.

Culture & Benefits

• Overtime opportunities.
• Company pension and bonus schemes.
• Training and career progression opportunities within a growing business.
• Inclusive workplace committed to equal opportunities.