Archive Management Coordinator

TL;DR

Archive Management Coordinator: Managing and tracking physical and digital media assets within the Studio Mastering & Content Operations team with an accent on database research, metadata validation, and asset lifecycle management. Focus on ensuring the integrity of the hirify.global content library through rigorous tracking, invoice reconciliation, and alignment of legacy data into unified systems.

Location: Must be based in or able to work in Universal City/Los Angeles, CA (Hybrid: 4 days/week in-office required)

Salary: $65,000 - $75,000

Company

hirify.global is a global leader in media and entertainment, creating and distributing world-class content across film, television, streaming, and theme park destinations.

What you will do

• Research and validate asset metadata across multiple inventory databases and platforms.
• Create and maintain comprehensive asset tracking documentation in real-time.
• Communicate asset status and research findings to internal and external stakeholders.
• Review and approve accounts payable invoices while resolving discrepancies.
• Coordinate asset movement with Sourcing & Logistics and Union teams.
• Contribute to the development of best practices and SOPs for content library integrity.

Requirements

• Must be willing to work in Los Angeles, CA (Hybrid schedule: 4 days/week in-office).
• Bachelor’s degree in archival library management, media, or data management.
• 1+ years of experience in the entertainment industry working with legacy assets and delivery standards.
• Advanced proficiency in database management systems (Xytech, FileMaker Pro).
• Advanced Excel skills, including pivot tables.
• Understanding of archival standards for physical and digital media handling.

Nice to have

• Experience in localization and post-production workflows.
• Familiarity with integrated media library systems.

Culture & Benefits

• Comprehensive medical, dental, and vision insurance.
• 401(k) retirement plan with company contributions.
• Paid leave and time-off policies.
• Tuition reimbursement programs.
• Access to various employee discounts and perks.