Event Coordinator

TL;DR

Event Coordinator (Research Support): Managing and executing complex academic and healthcare-related events for the Digital Emergency Medicine program with an accent on venue logistics, stakeholder coordination, and budget administration. Focus on organizing high-impact conferences, workshops, and forums while ensuring professional representation of the department across diverse community and professional groups.

Location: Must be based in Vancouver, BC, Canada (hirify.global Hospital Site)

Salary: $5,365.42 – $7,709.92 CAD Monthly

Company

The University of British Columbia (hirify.global) is a global center for research, innovation, and learning, committed to excellence in emergency care and digital health literacy.

What you will do

• Conceptualize, plan, and manage multiple simultaneous events, including conferences, forums, and workshops.
• Negotiate contracts with venues, caterers, and multimedia service providers.
• Collaborate with the Communications Coordinator to develop event materials, websites, and advertising.
• Oversee event budgets, process invoices, and prepare post-event data analysis and reports.
• Coordinate logistics for speakers, volunteers, and exhibitors, including virtual and in-person requirements.
• Represent the department on committees and engage with diverse community and healthcare stakeholders.

Requirements

• Two-year diploma in Hotel Management, Hospitality, Tourism, or Event Management.
• Minimum two years of related professional experience.
• Ability to work on weekends or outside regular hours as required.
• Ability to travel to venues across the Lower Mainland.
• Strong verbal and written communication skills in business English.
• Commitment to equity, diversity, and inclusion in the workplace.

Nice to have

• Undergraduate degree in a relevant discipline.
• Experience managing healthcare-related events and conferences.
• Experience working with multi-cultural and diverse communities.
• Access to a vehicle and a valid driver’s license.

Culture & Benefits

• Opportunity to work within a leading academic and research environment.
• Commitment to employment equity and a diverse, inclusive workplace.
• Engagement with provincial, national, and international academic and healthcare networks.