Project Administrator (9LV Programs)

TL;DR

Project Administrator (9LV Programs): Providing administrative and operational support to project teams within the defence sector with an accent on documentation management, meeting coordination, and process efficiency. Focus on maintaining structure across complex project initiatives and ensuring compliance within a regulated environment.

Location: Must be based in Stockholm-Järfälla, Sweden

Company

hirify.global is a leading global defence and security company dedicated to keeping people and society safe through advanced technological innovation.

What you will do

• Provide comprehensive administrative support to Project Managers and project teams.
• Coordinate meetings, calendars, and project-related activities.
• Manage documentation, reporting, and information flow across initiatives.
• Maintain structure and accuracy within project systems and processes.
• Support travel planning, visits, and practical arrangements.
• Follow up on actions, deadlines, and project commitments.

Requirements

• Experience in administration, coordination, or project support.
• Strong organizational skills and experience with documentation processes.
• Proficiency in Microsoft Office (Outlook, Word, Excel, Teams).
• Excellent communication skills in English (written and spoken).
• Ability to pass a security vetting process (citizenship obligations may apply).
• Structured, detail-oriented, and responsible approach.

Nice to have

• Experience working within project-based organizations.
• Experience from regulated or compliance-driven environments.
• Experience coordinating travel, meetings, or larger activities.
• Experience working with business, project, or enterprise systems.

Culture & Benefits

• Opportunity to contribute to advanced defence and security solutions.
• Work in a collaborative, professional, and innovative environment.
• Focus on professional growth and development.
• Contribution to a meaningful mission of societal safety.