Corporate Secretary Executive (Fintech)

TL;DR

Corporate Secretary Executive (Legal/Fintech): Delivering corporate secretarial services to micro SMEs with an accent on company incorporations and regulatory compliance. Focus on managing Hong Kong entities, drafting statutory documentation, and ensuring strict adherence to the Hong Kong Companies Ordinance.

Location: Must be based in Malaysia or the Philippines

Company

hirify.global is a B Corp certified Fintech company providing AI-powered back-office automation for micro SMEs across Asia-Pacific and the UK.

What you will do

• Manage the full spectrum of company incorporations for private limited companies, sole proprietorships, and partnerships.
• Draft essential statutory documentation, including AGMs, EGMs, and Board Resolutions.
• Maintain corporate records, minute books, and statutory registers for assigned clients.
• Monitor and manage statutory compliance timelines, specifically for Hong Kong entities.
• Provide guidance and support to clients to foster long-term relationships.
• Collaborate with cross-functional teams to align operations with strategic goals.

Requirements

• 1–3 years of professional experience in Corporate Secretarial, Legal Compliance, or Corporate Administration.
• Hands-on experience managing Hong Kong entities and knowledge of the Hong Kong Companies Ordinance is required.
• Fluency in English is required.
• For Malaysia-based candidates: Full fluency in Cantonese or Mandarin (written and spoken) is required.
• Strong organizational skills with high attention to detail in drafting corporate documentation.
• ICSA qualification or GradCG status is highly preferred.

Culture & Benefits

• Full remote work (5 days per week from home).
• Flexibility in working hours to accommodate family or personal needs.
• Competitive market salaries and generous paid time off.
• Eligibility for an employee share ownership plan.
• Culture of humility, kindness, and diversity within a B Corp certified organization.
• Opportunities for autonomy and personal growth through AI-focused training.

Hiring process

• One-way video interview for initial screening.
• TA screen (30-minute video call) to discuss experience and expectations.
• Technical assessment with the hiring manager to evaluate work approach.
• Soft-skill assessment with the leadership team for culture fit.