Corporate Secretary Manager (Team Lead) (AI)

Location: Hong Kong, Hong Kong; hybrid workplace. The role manages operations in Hong Kong and offshore teams in Malaysia and the Philippines. Employees may work fully remotely from anywhere in the world for one month each year.

Company

hirify.global provides software- and AI-enabled corporate secretary, accounting, bookkeeping, tax, payroll, and fintech payment services for micro and small businesses.

What you will do

• Lead company secretarial operations for a high-value portfolio across Hong Kong and offshore jurisdictions.
• Review, audit, and approve statutory filings, corporate resolutions, board minutes, and regulatory submissions.
• Manage workloads and productivity for the Hong Kong office and an offshore team of five professionals in Malaysia and the Philippines.
• Implement AI tools and legal-tech platforms to automate statutory drafting and administrative workflows.
• Monitor Hong Kong regulatory changes and maintain controls preventing omissions, late filings, and penalties.
• Support the Country Manager with forecasting, client pitches, proposals, and advisory upsell opportunities.

Requirements

• 7–9 years of dedicated corporate secretarial experience in a professional service firm, law firm, corporate service provider, or specialized corporate secretarial division.
• 2–3 years of direct people management experience in Hong Kong, including management of offshore resources in Malaysia and the Philippines.
• Native or professional fluency in Cantonese and English is mandatory.
• University degree in Business Administration, Law, Corporate Governance, or a related field.
• Experience with Viewpoint, CSA, or comparable corporate secretarial software and strong knowledge of the Hong Kong Companies Ordinance (Cap. 622).
• Experience with KPIs, capacity planning, performance management, quality assurance, and regulatory risk control.

Nice to have

• Full, active HKACG or CGI Chartered Secretary designation.
• Experience migrating manual workflows to AI-driven digital legal-tech platforms.
• Commercial experience supporting client pitches and proposal drafting.

Culture & Benefits

• Flexible working hours and the option to work from home when responsibilities are completed and communication is maintained.
• One month of fully remote work from anywhere in the world each year.
• Competitive market salary, generous paid time off, and holiday schedules.
• Eligible employees may participate in an employee share ownership plan.
• Training programmes, substantial responsibility, and autonomy in an AI-focused environment.
• Diverse, inclusive, humble, and kind B Corp culture.

Hiring process

• One-way video interview and Talent Acquisition screening call.
• Approximately 60-minute AI capability case study, technical interview, and soft-skills interview with the Hong Kong Country Manager.
• Reference checks with two professional references, followed by an offer where applicable; background screening may cover education, criminal history, political exposure, and bankruptcy or adverse credit history.