Office Operations Coordinator

TL;DR

Office Operations Coordinator (Administration): Managing day-to-day office operations and logistics for the London Engineering office with an accent on inbox management, supplier coordination, and courier logistics. Focus on streamlining administrative processes using AI tools and ensuring seamless operational support for the engineering team.

Location: On-site in London (Battersea), UK

Company

hirify.global is a global product design and technology company known for its disruptive lifestyle solutions under the Shark and Ninja brands.

What you will do

• Manage the shared Operations inbox as the primary point of contact for purchasing requests and supplier queries.
• Coordinate end-to-end purchasing requests and facilitate new supplier setups in collaboration with Finance and Legal teams.
• Oversee all inbound and outbound post and courier logistics across London offices, including inventory logging and tracking.
• Support the Office Manager in planning and coordinating office events and team activities.
• Handle administrative records, including corporate credit card reconciliation and expense submissions.
• Implement AI tools to improve efficiency, streamline communication, and optimize team support processes.

Requirements

• Previous experience managing high-volume shared inboxes or supporting administrative/operations functions.
• Ability to work on-site five days a week (Monday to Friday) in London.
• Confidence in using AI tools to streamline tasks and improve workflows.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Physical ability to handle inbound and outbound deliveries.

Culture & Benefits

• Competitive health insurance and retirement plans.
• Paid time off and employee stock purchase options.
• Wellness programs and discounts on hirify.global products.
• Access to high-impact Learning Programs for professional growth.
• Inclusive environment that values diversity and an "Outrageously Extraordinary" mindset.