Recruitment Operations Coordinator (AI)

Recruitment Operations Coordinator
Ai Digital LLC, Remote

We're hiring a Talent Acquisition Coordinator to join the TA team and own the operational engine behind our recruitment process. This is not a sourcing role — it's a coordination and ops role. You'll be the person who makes sure nothing falls through the cracks: offer letters go out on time, ATS data is clean, onboarding is smooth, and the team has the admin firepower to focus on hiring.

What you'll own:

🌸ATS health — monitoring pipelines in Recruitee, flagging gaps and missing info (not fixing it yourself — but making sure it gets done)
🌸Offer & onboarding ops — preparing offer letters, coordinating onboarding forms, keeping pre-start requirements on track
🌸Referral tracking — monitoring submissions, keeping logs current, flagging status changes to the right people
🌸Job postings — publishing and maintaining open roles across our website
🌸GDPR compliance — managing candidate data, consent, retention, and deletion requests
🌸Knowledge base — owning our TA documentation in Slite so SOPs and templates are always current and findable
🌸Recruiter support — ad hoc help across active projects, reporting, team materials

What we're looking for:

💦1–3 years of experience in a TA coordination, HR admin, or operations role
💦Experience working with an ATS (Recruitee, Greenhouse, Lever, or similar)
💦Strong attention to detail — you notice when something's missing or off
💦Organised and process-minded: you build systems, not workarounds
💦Experience working with tools like Slite, Notion, or similar knowledge base platforms
💦Fluent English (C1)
💦Comfortable working in a fast-paced, remote-first team

Conditions:

☘️USD-based salary that values your expertise.
☘️Flexible remote work or our office in Belgrade, Serbia — your choice
☘️31 days of paid time off — 21 days annual leave + 10 days sick leave
☘️KPI-based bonuses tied to your results
☘️Team offsites where we actually meet in person
☘️Growth-focused environment with access to learning resources and clear pathways for advancement
☘️A culture of trust — no micromanagement, we focus on results

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