HR and Operations Administrator (Architecture & Construction)

TL;DR

HR and Operations Administrator (HR Operations): Providing end-to-end administrative support across recruitment, onboarding, and office operations for an Australian client with an accent on coordination and workflow efficiency. Focus on managing candidate communications, interview scheduling across time zones, and streamlining travel and event logistics.

Location: Hybrid; must be based in Ortigas, Alabang, Pampanga, or Cebu, Philippines

Company

A staffing and outsourcing firm providing high-level administrative and operational support to international clients in the architecture and construction industry.

What you will do

• Provide broad administrative support for recruitment coordination, HR onboarding, and office operations for an AU client.
• Manage candidate communications, interview scheduling across different time zones, and reference check coordination.
• Administer onboarding documentation, induction schedules, and system access tickets.
• Handle office management tasks, including stock ordering, supplier communication, and quote gathering.
• Coordinate travel arrangements, itineraries, and event logistics, including RSVP tracking and vendor coordination.
• Manage shared inbox triage and calendar administration for recurring business activities.

Requirements

• 3+ years of experience in HR administration, recruitment support, or talent coordination.
• Strong communication skills for professional interaction with candidates, suppliers, and stakeholders.
• Proven ability to coordinate complex schedules and onboarding documentation with high attention to detail.
• Proficiency in Microsoft Office, Google Workspace, and general HR or administrative systems.
• Ability to work independently and adapt to AI initiatives, automation tools, and process improvements.
• Must be based in Ortigas, Alabang, Pampanga, or Cebu, Philippines.

Culture & Benefits

• Comprehensive HMO, Dental, and Life Insurance for the employee and one dependent from day one.
• Paid leaves including Birthday, Vacation, Medical, and Maternity leave.
• Option to convert up to 6 vacation leaves to cash on the work anniversary.
• Employee engagement activities including Year-End Party, Family Day, and Team Building events.