Corporate Payroll Specialist (US & Canadian Operations)

Location: Decatur, Illinois, United States. Standard corporate office environment with regular sitting, telephone work, filing, bending, and standing.

Salary: $31,200–$41,600 per year.

Company

hirify.global provides staffing and workforce solutions, including temporary assignments and corporate operations support.

What you will do

• Process accurate and timely payroll for US and Canadian exempt and non-exempt employees.
• Prepare, balance, and file quarterly and annual payroll tax documents, including Form 941, W-2s, and Canadian T4s.
• Investigate and resolve payroll discrepancies, system anomalies, and calculation variances before finalization.
• Complete payroll reconciliations and maintain general ledger compliance.
• Maintain secure payroll databases, master data, process documentation, and standard operating procedures.
• Support field management and employees with timecard data, paycheck calculations, withholding questions, tax inquiries, and payroll improvement projects.

Requirements

• At least three years of general office, bookkeeping, or corporate accounting experience; payroll processing experience is highly preferred.
• Strong understanding of accounting principles, mathematical procedures, and payroll calculations.
• Proficiency with Microsoft Office, including advanced Excel functions, Word, and Outlook.
• Comfort navigating enterprise master data systems, databases, legacy systems, and mainframes.
• Meticulous attention to detail, strong customer service and communication skills, and the ability to work independently under tight deadlines.
• Ability to work onsite in Decatur, Illinois, and maintain strict data confidentiality.

Nice to have

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field.
• Dedicated corporate payroll processing experience.

Culture & Benefits

• Fast-paced, high-visibility corporate financial operations environment.
• For temporary assignments lasting 13 weeks or longer: medical, dental, vision, and 401(k) benefits.
• Statutory sick pay where required.
• Reasonable accommodations are available for individuals with disabilities.
• Equal opportunity employment and participation in E-Verify in certain locations.