Project Management Administrator (Software)

TL;DR

Project Management Administrator (Software): Providing operational and administrative support for the delivery of third-party software and cloud services with an accent on vendor coordination and documentation. Focus on streamlining project workflows, tracking milestones, and maintaining data transparency across client engagements.

Location: Hybrid in Amsterdam, Netherlands. Valid working visa for Netherlands required.

Company

A global, AI-powered software and cloud solutions provider with a presence in over 70 countries and a team of 13,000+ professionals.

What you will do

• Provide comprehensive administrative support to Project Managers to ensure smooth execution of client engagements.
• Coordinate onboarding and offboarding of third-party providers and manage vendor contract administration.
• Maintain project documentation, trackers, and systems to ensure data quality and transparency.
• Schedule internal and external meetings, prepare agendas, and capture key outcomes.
• Track milestones, deliverables, and deadlines while monitoring project risks and issues.
• Support procurement and financial administration, including purchase orders, invoicing, and budget tracking.

Requirements

• Experience in an administrative, project coordination, or operations support role.
• Fluent/professional Dutch and English, both written and verbal.
• Valid working visa for the Netherlands.
• Proficiency in Microsoft Office, specifically Excel, Outlook, and Teams.
• Strong organizational skills with high attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.

Nice to have

• Familiarity with project management tools such as Jira or Asana.
• Experience working with third-party vendors or service providers.

Culture & Benefits

• Hybrid working model: partly from the Amsterdam office, partly from home.
• Unlimited vacation time.
• Competitive salary and strong secondary benefits with a focus on wellbeing.
• Opportunities for personal development through training, mentoring, and knowledge sharing.
• International community with regular team activities, lunches, and social events.