Vice President, Meeting Logistics (Real Estate)

TL;DR

Vice President, Meeting Logistics (Event Management): Leading the logistical strategy and execution of large-scale annual meetings for the real estate industry with an accent on operational excellence, vendor relations, and budget management. Focus on managing high-capacity events (3,000+ attendees), navigating organizational change, and optimizing event delivery.

Location: Regular on-site presence required in Washington DC, USA

Salary: $128,000 – $140,000 annually

Company

hirify.global is a nonprofit research and education organization dedicated to shaping the future of the built environment for transformative impact in communities worldwide.

What you will do

• Own the logistical strategy and execution of flagship Spring and Fall meetings, from site selection through post-event closeout.
• Develop and manage comprehensive meeting budgets totaling $5 million and above.
• Lead and develop a team of three full-time staff managing logistics, housing, and sourcing.
• Oversee strategic partnerships and contract negotiations with hotels, AV, catering, transportation, and security vendors.
• Collaborate with program, content, and marketing departments to align on meeting objectives.
• Maintain detailed project timelines and deliverable tracking across all meeting operations.

Requirements

• Minimum 10 years of experience in association meeting planning, with 5-7 years as a director-level leader managing meetings for 3,000+ attendees.
• Proven track record in budget accountability, staff leadership, and contractor management.
• Must be based in or able to work on-site in Washington DC.
• Bachelor's degree required.
• Willingness to travel approximately 30 days per year and flexibility for overtime/weekends.
• Proficiency with Microsoft Office Suite and project management tools.

Nice to have

• Certified Meeting Planner (CMP) or similar industry credential.
• Familiarity with NetFORUM, Smartsheet, or similar management platforms.
• Experience producing or supporting international events.

Culture & Benefits

• Comprehensive benefits package including health, dental, and life insurance.
• Generous vacation leave.
• Retirement plan with employer match.
• Strong commitment to in-person collaboration to foster teamwork and innovation.