Senior Office Administrator

TL;DR

Senior Office Administrator (Administration): Providing high-level administrative and operational support for the Department of War Chief Information Officer with an accent on records management, security protocols, and task coordination. Focus on managing government-furnished equipment, overseeing SCIF maintenance, and ensuring the quality of official correspondence and staff action packages.

Location: Full-time onsite at the Pentagon, Arlington, VA (no hybrid or remote options)

Company

hirify.global provides thought leadership and practical solutions to strengthen national and homeland security for public institutions.

What you will do

• Support government personnel with administrative systems, records management, and organizational documentation.
• Manage operational duties including HR in-processing, IT equipment requests, and facilities management.
• Oversee SCIF maintenance, suite access, and secure document destruction.
• Draft, review, and quality-check official correspondence and reports for the principal.
• Coordinate task management using CATMS and Microsoft Planner to track staff action packages.
• Provide routine briefs on office activities and deliverables.

Requirements

• Active TS/SCI security clearance.
• Bachelor's degree with 10+ years of experience or High School diploma with 14+ years of experience.
• 5+ years of experience supporting the Department of War (OSD or Joint Staff environment).
• 3+ years of experience in administrative or office management roles.
• Proficiency with CATMS or other Department of War task management tools.
• Expert-level English proficiency for official government correspondence.

Nice to have

• Knowledge of the structure and missions of the OSW and its Components.
• High proficiency with Microsoft Office Suite (Word, PowerPoint, Teams).
• Ability to thrive in a fast-paced team environment with rapidly changing requirements.

Culture & Benefits

• Opportunity to perform meaningful work in the public service sector.
• Collaboration-driven environment valuing integrity and initiative.
• Equal Opportunity Employer committed to a diverse workforce.