Document Controller (Construction)

TL;DR

Document Controller (Construction): Managing systematic organization, tracking, and distribution of project documentation with an accent on version control and compliance. Focus on coordinating technical documents between project teams and external consultants to ensure smooth project delivery.

Location: Hybrid (Ortigas, Alabang, Pampanga and Cebu, Philippines)

Company

A staffing firm providing professional personnel for various industries, including construction.

What you will do

• Maintain and manage filing systems for all project-related documents and drawings.
• Coordinate technical documentation flow between project teams, coordinators, and consultants using cloud-based systems.
• Conduct quality checks to ensure compliance with established naming conventions and formatting standards.
• Track the progress of document reviews to prevent bottlenecks in the project lifecycle.
• Facilitate the archiving of project records and assist in compiling operations and maintenance manuals.

Requirements

• Bachelor’s degree in Business Administration, Information Management, Civil Engineering, or a related field.
• 3+ years of experience in document control or records management, preferably within the construction industry.
• Proficiency in Microsoft Office; experience with cloud-based document control systems or Notion is preferred.
• Exceptional attention to detail and accuracy in data entry and filing.
• Strong organizational skills with the ability to manage multiple document streams simultaneously.
• Excellent written and verbal communication skills for effective team coordination.

Culture & Benefits

• Comprehensive HMO, Dental, and Life Insurance for the employee and one free dependent from day one.
• Paid leaves including Birthday, Vacation, Medical, and Maternity leaves.
• Option to convert up to 6 vacation leaves into cash on the work anniversary.
• Employee engagement activities such as Year-End Parties, Family Day, and Team Building.