Creative Workflow Co-Ordinator (Creative Operations)

TL;DR

Creative Workflow Co-Ordinator (Creative Operations): Managing and optimizing the end-to-end delivery workflow across Creative Services with an accent on resource allocation, timeline management, and process compliance. Focus on refining the workflow engine, balancing designer workloads, and mitigating delivery risks to ensure consistent output.

Location: Stirling or Edinburgh

Company

hirify.global is a long-standing savings and investments firm combining asset management and insurance expertise to provide balanced long-term financial solutions.

What you will do

• Run and refine the day-to-day workflow engine for Creative Services, ensuring accurate tracking and prioritization of all jobs.
• Allocate resources (Designers and Junior Designers) based on capability, workload, and complexity.
• Lead daily stand-ups and maintain task boards to provide visibility of progress, risks, and bottlenecks.
• Manage operational housekeeping, including file management, version control, and production checklists.
• Ensure all assets follow correct approval workflows, including Compliance review and audit documentation.
• Analyze delivery metrics like cycle time and throughput to recommend process improvements.

Requirements

• Strong traffic management and workflow coordination expertise, preferably in creative or marketing environments.
• Proven background in forecasting and resource planning.
• Proficiency in project management tools such as Trello, Jira, Asana, or Monday.com.
• Understanding of creative production processes across digital, print, social, and motion media.
• Experience coordinating multi-disciplinary creative teams in fast-paced environments.
• Experience working with compliance or regulated approval processes is beneficial.

Culture & Benefits

• Generous pension scheme with 13% employer contributions.
• 38 days of annual leave, including bank holidays, with options to purchase more.
• Comprehensive health and protection cover, including private healthcare and life assurance.
• Market-leading Inspiring Families policy with paid parental leave for maternity, adoption, and surrogacy.
• Inclusive culture with employee-led networks and Disability Confident Leader certification.