Accounts & Admin Assistant

TL;DR

Accounts & Admin Assistant (Financial Services): Delivering accurate data processing for Accounts Payable, Accounts Receivable, and internal reporting with an accent on precision, consistency, and meeting processing timeframes. Focus on verifying financial documents, maintaining organized records, and supporting operational workflows through repetitive high-volume tasks.

Location: Hybrid in Ortigas, Pasig City, Philippines (36F Cyberscape Gamma). Work schedule: 9:00 AM-6:00 PM AEST (6:00 AM-3:00 PM PH time).

Company

Staffing company providing support for financial services clients including Swift and Wilmar.

What you will do

• Enter and verify supplier invoices for Accounts Payable, ensuring data accuracy and proper digital filing.
• Process customer invoices for Accounts Receivable, maintain records, and prepare monthly spreadsheets for key clients.
• Complete monthly and annual data entry for head office reporting systems with high accuracy.
• Provide general administrative support, handle email workflows, and deliver customer service over the phone.
• Participate in training, knowledge sharing, and process improvements.

Requirements

• High level of verbal and written English skills.
• Significant experience in precise data input and high-volume tasks.
• Experience in general administration, priority management, and team coordination.
• High competence in Microsoft Excel and Word; accounting (AP/AR) or bookkeeping desirable.
• Strong organizational skills, attention to detail, problem-solving, and growth mindset.
• Ability to work independently, meet deadlines, and provide excellent customer service.

Nice to have

• Experience with accounting programs, CRM, or data management systems.
• Related industry experience, training others, and delivering process improvements.

Culture & Benefits

• HMO, Dental, and Life Insurance for you and one dependent from day one.
• Paid leaves: Birthday, Vacation, Medical, Maternity (some convertible to cash).
• Employee engagement: Year-End Party, Family Day, Team Building.