Contracts and Compliance Administrator (Facilities Management)

TL;DR

Contracts and Compliance Administrator (Facilities Management): Managing the post-onboarding lifecycle of a vendor portfolio with an accent on contract execution, compliance adherence, and performance quality. Focus on mitigating operational and financial risks, monitoring SLAs, and ensuring regulatory compliance across service providers.

Location: Remote (Must be based in the USA)

Salary: $20.43 - $24.04 per hour

Company

Global real estate services firm providing integrated facilities management and commercial real estate solutions.

What you will do

• Manage a portfolio of 100+ active service vendors, serving as the primary relationship owner.
• Draft, review, and maintain vendor contracts, amendments, and service agreements throughout their lifecycle.
• Oversee vendor compliance regarding insurance requirements (COIs), bonding, licenses, and safety standards.
• Monitor vendor performance against established SLAs and lead corrective action discussions.
• Partner with Finance to ensure accurate and timely vendor payment execution and resolve billing discrepancies.
• Collaborate cross-functionally with Onboarding, Operations, and Finance teams to ensure service alignment.

Requirements

• Must be based in the USA.
• 5+ years of experience in vendor, contract, or supplier administration.
• Strong understanding of contract lifecycle management and compliance (COIs, licensing, risk management).
• Proven ability to manage a large portfolio of external providers in a high-volume environment.
• Strong communication and negotiation skills with a detail-oriented approach to documentation.
• High-speed internet (150-300 mbps) and a quiet, distraction-free workspace are required.

Nice to have

• Experience in facilities management, maintenance, construction, or service-based industries.
• Familiarity with vendor management systems or contract management platforms.
• Experience supporting audits, safety programs, or regulatory compliance initiatives.

Culture & Benefits

• Fully virtual work environment emphasizing video collaboration and engagement.
• Comprehensive health, vision, and dental insurance plans.
• Retirement savings plans, life, and disability insurance.
• Paid and unpaid time away from work.
• Access to Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA).