Procurement Administration Assistant (Procurement)

TL;DR

Procurement Administration Assistant (Procurement): Providing essential support to the Procurement Services team by monitoring renewal processes and maintaining the procurement database with an accent on compliance and administrative accuracy. Focus on managing non-complex contract renewals, processing purchase requisitions, and ensuring data integrity within SAP Ariba and other IT systems.

Location: Hybrid; must be based in the UK and able to attend the Milton Keynes office approximately once per month.

Salary: £27,319 to £30,378

Company

hirify.global is the UK’s largest university and a world leader in flexible part-time education.

What you will do

• Manage non-complex contract renewals under £60k, liaising with stakeholders and maintaining records.
• Review and action purchase requisitions to ensure compliance with university policies.
• Support compliance with the Procurement Act 2023, including the publication of notices.
• Maintain procurement records for data accuracy and produce monthly reports to facilitate renewals.
• Provide administrative support to the Procurement Services team, including scheduling and minute-taking.
• Collaborate with Category Managers to deliver the Procurement and Responsible Procurement Strategies.

Requirements

• Location: Contractually aligned to the Milton Keynes office with required attendance.
• GCSE Maths and English at Grade C or above, or equivalent.
• Experience with the Purchase to Pay process and purchasing principles.
• Confidence using Microsoft Word, Excel, Teams, and Sharepoint Lists.
• Strong organizational skills and the ability to manage a varied workload independently.
• English: Ability to communicate clearly in spoken and written English.

Nice to have

• CIPS Certificate or equivalent experience.
• Experience using SAP Ariba and Spend Management functionality.
• Knowledge of public sector procurement (PCR 2015, PA23) and GDPR legislation.
• Familiarity with PowerBI, Microsoft Forms, and Power Automate.

Culture & Benefits

• Flexible working arrangements, including job shares, part-time (30+ hours), or compressed hours.
• Commitment to a great work-life balance.
• Opportunity to work within a mission-driven organization focused on widening access to higher education.

Hiring process

• Interviews are anticipated to take place the week commencing 1 June 2026.