Project Coordinator (Executive Search)

TL;DR

Project Coordinator (Executive Search): Managing the quality execution of executive search engagements with an accent on C-level stakeholder management and search process coordination. Focus on streamlining candidate pipelines, coordinating complex global schedules, and supporting business development efforts for Senior Client Partners.

Company

hirify.global is a global consulting firm that synchronizes strategy, operations, and talent to accelerate business performance and growth.

What you will do

• Manage the quality execution of search engagements, serving as the primary administrative point of contact for key clients.
• Coordinate complex global schedules, including internal meetings and C-level candidate interviews across multiple time zones.
• Perform candidate research, background checks, reference checks, and generate benchmarking reports.
• Create and edit business development materials, including PowerPoint presentations and experience lists.
• Manage financial administration, including expense reporting, AMEX reconciliation, and billing invoice oversight.
• Ensure database integrity by maintaining timely updates in Salesforce, PSA, and Searcher systems.

Requirements

• Outstanding oral and written communication skills.
• Experience with daily interaction with high-level, C-Suite executives.
• Expert-level proficiency in Microsoft Word, Excel, and PowerPoint.
• Strong organizational skills and the ability to manage a demanding workload with multiple priorities.
• Proven experience coordinating complex domestic and international travel arrangements.
• High degree of personal maturity and business acumen for confident decision-making.

Culture & Benefits

• Opportunity to work in a top-tier global professional services environment.
• Collaborative, supportive, and team-oriented work culture.
• Access to internal mobility programs for career growth within the company.
• Exposure to global business dynamics and high-level executive networks.