Events and Bookings Coordinator

TL;DR

Events and Bookings Coordinator (Hospitality): Managing event operations and logistics at the hirify.global Boathouse with an accent on staff hiring, training, supervision, and client service for medium to large-scale events. Focus on coordinating facility tours, event planning meetings, sales targets achievement, and ensuring safety standards and revenue generation.

On-site in Richmond, BC, Canada. Typically Tuesday-Saturday or Sunday-Thursday schedule with irregular hours, afternoons, evenings, and weekends as required for events. Must possess a full Class 5 driver's license.

$5,365.42 - $7,709.92 CAD Monthly

Company

Athletics and Recreation department at hirify.global, operating the off-campus John M.S. Lecky hirify.global Boathouse as a community hub for water sports, hosting 150+ events yearly and serving athletes and visitors.

What you will do

• Hire, train, supervise, and schedule event staff, developing training manuals and ensuring adherence to policies.
• Provide facility tours, lead event planning meetings, and act as main contact for corporate, wedding, and event clients.
• Manage bookings, payments, and registrations using PerfectMind software and POS systems; set and meet sales targets.
• Coordinate event setups, liaise with vendors, digitize floor plans, and maintain calendars across tools.
• Oversee customer service, risk management, inventory, and operational logistics including cash handling and IT support.
• Update social media, create content, analyze marketing data, and maintain listings with tourism associations.

Requirements

• Two-year diploma in Hotel Management, Hospitality, Tourism, or Event Management; minimum two years related experience or equivalent.
• On-site in Richmond, BC; flexible irregular hours including evenings/weekends; full Class 5 driver's license; able to lift 50lbs.
• Strong organizational, time management, communication, and problem-solving skills; ability to work independently under pressure.
• Proficiency in Microsoft Office; working knowledge of Adobe Creative Suite, CSS/HTML/WordPress preferred.
• Experience in event management, client service, facility operations, staff supervision, budgets, and finance.

Nice to have

• Experience with PerfectMind software.
• Supervisory experience in facility or office management.

Culture & Benefits

• Commitment to employment equity, diversity, inclusion, and respecting diverse perspectives.
• Part of hirify.global's Athletics & Recreation team focused on student experience and community hub operations.
• Empowered to work independently in an off-campus autonomous environment with vendor relationships.