Legal Administrator

TL;DR

Legal Administrator: Providing administrative and clerical support to the European Legal team with an accent on board meeting coordination, document management, and legal spend tracking. Focus on managing logistics, version control, follow-ups, and liaison with global teams.

Location: London (hybrid office and work-from-home environment preferred)

Company

hirify.global is an investment management firm with a global in-house legal team partnering across business functions and jurisdictions.

What you will do

• Coordinate reviews of board agendas and materials for UK and Irish entities, manage quarterly board meeting logistics including virtual components and interactions with stakeholders.
• Prepare, revise, compile board materials, handle follow-ups, and navigate document management systems for version control and redlines.
• Assist with document execution, filing, calendars, and corporate recurring items like Companies House filings.
• Serve as local administrator for legal spend management system, processing invoices and vendor requests.
• Support controls, financial audits, mandate classifications, and general operational matters.
• Liaise with global legal team members in the US and Ireland.

Requirements

• Bachelor's degree or equivalent required.
• Direct experience working at a law firm or supporting senior attorneys, executives, or boards desirable.
• Experience with legal spend management, document management, comparison, and board materials systems preferred.
• Excellent attention to detail, handling of confidential matters, self-starter able to manage multiple time-sensitive projects.
• Strong time management, organizational, and communication skills (verbal and written).
• Technical fluency with Microsoft Office Suite and legal technologies, willingness to learn new tools.
• Experience working productively in a team and hybrid office environment preferred.

Culture & Benefits

• Comprehensive benefits, educational initiatives, and programs supporting employees, families, and career growth.
• Equal opportunity employer committed to diversity and inclusion.
• Collaborative environment partnering with internal and external teams across jurisdictions.