VIP Guest Relations Coordinator

TL;DR

VIP Guest Relations Coordinator (Motorsport): Curate end-to-end personalized journeys for influential guests and dignitaries at global hirify.global races with an accent on communication strategy, CRM data management, and on-site logistics. Focus on delivering flawless hospitality experiences, managing high-stakes meet-and-greets, and troubleshooting real-time operations under race weekend pressure.

Location: Hybrid - 3 days a week required in Hammersmith, London office with extensive international travel to race events.

Salary: £32,000 - £35,000

Company

hirify.global is the world's fastest-growing motorsport, redefining racing with sustainable electric vehicles and hosting global events in iconic cities.

What you will do

• Coordinate guest communications and deliver bespoke itineraries from initial invitations to post-event feedback.
• Manage CRM guest database, track preferences, and prepare accurate guest lists and briefing documents.
• Handle on-site race weekend operations including arrivals, ticketing, accreditation, and gifting for CEO's office.
• Bridge internal teams and external partners for seamless VIP experiences and real-time issue resolution.
• Travel internationally to host cities across the hirify.global calendar.

Requirements

• Hybrid role requiring 3 days/week in London office and extensive global travel with flexibility for long, unsociable hours during events.
• Proven experience in high-touch customer-facing roles in sports, entertainment, or luxury hospitality.
• Strong organizational skills for managing accreditations, purchase orders, and confidential databases.
• High integrity, discretion, and ability to build relationships with C-suite and high-net-worth individuals.
• IT literacy and proactive mindset to handle multiple workstreams independently.

Nice to have

• Previous experience as PA or EA to C-suite executives.

Culture & Benefits

• 25 days annual leave, birthday off, wellbeing leave, and flexible bank holidays.
• Health Cash Plan and access to Aviva Digital Workplace app.
• Enhanced parental leave, paid volunteer and carer's leave.
• Cycle to Work scheme, Electric Car Scheme, and hirify.global store discount.
• Opportunity to extend stay during race travel and regular social events.

Hiring process

• Applications close 1st May (may close early if high volume).
• Contact recruitment@fiaformulae.com for application assistance.