Project Management VA

TL;DR

Project Management VA (Operations): Support program execution, meeting coordination, and project system management with an accent on turning meetings into structured actions, maintaining accurate project plans, and ensuring clear communication across teams. Focus on translating notes into actionable updates, managing tasks in Wrike, and following up on deadlines and blockers.

Location: Remote from South Africa, availability to work MST hours (9am-5pm)

Company

hirify.global provides virtual assistants supporting Physician’s Choice, the #1 probiotic brand in the US available in major retailers like Walmart and Amazon.

What you will do

• Attend meetings, record detailed notes on decisions, action items, timelines, risks, blockers, and mitigation plans
• Translate notes into clear, actionable updates and follow up with team members
• Update project plans in Wrike, maintain organization, flag issues like unassigned tasks or missed deadlines
• Schedule meetings, manage calendars, create agendas, ensure right attendees
• Build workflows, organize inbox/files, handle administrative tasks

Requirements

• Fluent in written and spoken English
• Availability to work Mountain Standard Time (MST) hours (9am-5pm)
• Exceptional attention to detail and accuracy
• Strong organizational and time management skills
• Ability to manage multiple priorities in fast-paced environment
• Experience with Google Suite (Sheets, Docs, Slides)
• Experience with project management tools (preferred)

Culture & Benefits

• 100% remote work
• $50 birthday bonus, $200 testimonial bonus, $500 entry monthly raffle
• No trackers
• Collaborative environment focused on health, well-being, and core values: Passion, Curiosity, Proactiveness, Resourcefulness, Growth, Integrity, Getting Stuff Done
• Empowerment for career growth and work-life balance