Office Manager

TL;DR

Office Manager (Administration): Managing front-of-house and office operations for the Düsseldorf, Frankfurt, and Zurich offices with an accent on workplace experience and facilities maintenance. Focus on delivering a world-class office environment, coordinating with contractors, and ensuring health and safety compliance.

Location: Onsite in Düsseldorf, covering Frankfurt and Zurich remotely

Company

hirify.global is a fast-growing fintech leader providing integrated business accounts, hedging, and financing solutions on a single platform.

What you will do

• Manage front-of-house and office operations for offices in Düsseldorf, Frankfurt, and Zurich.
• Handle primary inbound communications, correspondence, and package management.
• Coordinate premises maintenance, upkeep, and safety checks while liaising with contractors.
• Oversee facilities services, including cleaning, security, waste management, and stock supplies.
• Facilitate meeting room management, company merchandise, and social events.
• Maintain health and safety programs and assist with staff training.

Requirements

• Experience in office administration or corporate reception.
• Knowledge of facility and health & safety practices.
• Fluency in German is essential.
• Strong oral and written English skills.
• Excellent organizational and time management skills.
• Ability to remain focused and calm under pressure in a fast-paced environment.

Nice to have

• IOSH certification.
• Hospitality experience.

Culture & Benefits

• Collaborative and innovative environment.
• Inclusive workplace that values diversity and belonging.
• Support for professional growth and career acceleration.