Administrative Business Partner (AI)

TL;DR

Administrative Business Partner (AI): Supporting hiring, operations, and business execution for an AI smart assistant startup with an accent on recruiting operations and operational discipline. Focus on coordinating stakeholders, managing business logistics, and ensuring the efficient execution of leadership initiatives.

Location: Berlin, Germany (Hybrid/Remote, but requires presence for local operational activities and office setup)

Company

hirify.global is building a proactive AI smart assistant designed to bring intelligence to everyday conversations, errands, and workflows.

What you will do

• Coordinate hiring activities, interviews, and maintain relationships with recruiters.
• Manage agency onboarding, communication, and follow-up processes.
• Oversee project trackers, action items, and overall operational workflows.
• Handle business logistics, including meeting coordination, travel, and events.
• Support local operational activities and the setup of the physical office.
• Prepare reports, summaries, and presentations for the leadership team.

Requirements

• Strong organizational and coordination skills with high attention to detail.
• Ability to manage multiple priorities simultaneously in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proactive, resourceful approach to independent problem-solving.
• High level of ownership and willingness to take on diverse responsibilities.

Culture & Benefits

• Work within a small, highly capable team with high talent density.
• Culture of high ownership, high standards, and independent thinking.
• Hands-on environment where every member contributes directly to company success.
• Emphasis on speed, transparency, and decisiveness.

Hiring process

• Application review by leadership and hiring teams.
• Up to 3 interviews, which may be conducted virtually or onsite.