Office Administrator

TL;DR

Office Administrator (Administration): Managing the daily operations of the Singapore office with an accent on facilities, IT support, and recruitment administration. Focus on ensuring a professional office environment, coordinating logistics for events and travel, and providing administrative support to the management team.

Location: On-site in Singapore (Must have the right to work in Singapore independently)

Salary: S$2,800 – S$3,500 per month

Company

hirify.global is a global healthcare agency specialising in medical communications, market access, and health economic and outcomes research.

What you will do

• Manage office supplies and IT equipment, including implementing established IT procedures.
• Maintain a professional office environment, including day-to-day health and safety and workstation assessments.
• Coordinate office visits, greet visitors, and handle telephone communications.
• Arrange domestic and international shipments, travel, and logistics for off-site meetings.
• Organise internal social events and external client meetings or scientific congresses.
• Support recruitment logistics, including interview coordination and welcoming candidates.

Requirements

• Must have the right to work in Singapore independently (no Employment Pass sponsorship available).
• Strong organisational skills with the ability to prioritise and communicate workload effectively.
• Proficiency in written English and arithmetic.
• Fluency in Microsoft Office suite, including Outlook.
• High level of proactivity and a positive 'can-do' attitude.
• Attention to detail and discretion when handling sensitive information.

Nice to have

• Previous experience as an Office Administrator or in a related role.

Culture & Benefits

• 18 days’ annual leave plus public holidays.
• Private medical insurance and comprehensive travel insurance.
• Flexible benefits scheme offering additional holiday, cash payments, and wellbeing benefits.
• Paid study leave and full funding for external qualifications.
• Flexible working hours and regular company-funded social activities.

Hiring process

• Independent assessment.
• Telephone interview with the Talent Acquisition team.
• Interview with senior members of the Singapore office.