Administration & Operations Specialist

TL;DR

Administration & Operations Specialist: Improving workflows, strengthening internal communication, and supporting cross-team collaboration using modern workplace tools with an accent on creating structured materials and streamlining communication. Focus on automation, simplification, and enhancing repetitive tasks using AI and Microsoft 365 tools.

Location: Warsaw, Poland. Hybrid (3 days in the office). Valid Visa for Poland required. Fluent Polish and English (minimum B2 level).

Company

hirify.global and Crayon have come together to form a global, AI-powered software and cloud solutions provider with a bold vision for the future.

What you will do

• Own and improve administrative processes by creating structured materials.
• Support smooth collaboration between teams during tool, system, or process changes.
• Create clear internal communications for onboarding and organizational updates across Teams, SharePoint, and Microsoft Viva Engage.
• Use Microsoft 365 tools to streamline communication and workflows.
• Identify opportunities to automate and simplify repetitive tasks using AI and digital solutions.
• Coordinate internal meetings, workshops, and events.

Requirements

• Experience in office administration, operations, or workplace management.
• Strong organizational skills, with the ability to manage multiple topics simultaneously.
• Very good working knowledge of Microsoft 365.
• Awareness of modern AI tools and a willingness to use them.
• Ability to quickly learn new tools and support others in using them.
• Strong interpersonal and communication skills.

Culture & Benefits

• Global company culture.
• Flexible work arrangements with local office visits.
• Lifelong education with company-covered training and development.
• A mentor supports your successful start.
• Recognition awarded by leadership and your peers.