Administrative Assistant

TL;DR

Administrative Assistant: Provide essential support to senior leaders within a global enterprise sales organization, focusing on maintaining the operational efficiency of a virtual, worldwide team. Focus on smooth calendaring, travel arrangements, and expense management, directly contributing to the success of key projects and initiatives.

Location: Hybrid in the Redmond office, Washington State, USA

Salary: $25.00–$31.25 USD/hour

Company

hirify.global is a technology solutions firm headquartered in Bellevue, Washington, that helps organizations unlock value from existing assets by leveraging cutting-edge technology.

What you will do

• Fully manage calendars of senior leaders, ensuring consistency and alignment with organizational priorities across different time zones.
• Prepare, submit, and manage expense reports for senior leadership, including reviewing and approving invoices and financial documents.
• Arrange domestic and international travel for senior executives, including flight bookings, accommodations, ground transportation, and visa processes.
• Provide high-level general administrative support, including managing records, ordering supplies, and performing basic bookkeeping tasks.
• Prepare agendas and make arrangements for meetings, including setting up conference calls, video conferences, and off-site events.

Requirements

• 2+ years of experience in administrative or executive administrative roles, with a strong focus on calendar management, business administration, and expense reporting.
• Previous experience supporting senior executives, preferably within enterprise-level organizations like Microsoft.
• Extensive experience and proficiency with Microsoft Word, Excel, and PowerPoint.
• High school diploma or GED required.
• Exceptional verbal and written communication skills, with a strong ability to interact with senior leadership.
• Strong organizational and multitasking abilities, with an emphasis on thoroughness and attention to detail.

Nice to have

• Experience in event planning and coordination.
• Familiarity with Microsoft’s internal processes and tools.

Culture & Benefits

• Comprehensive benefits package including medical, dental, and vision coverage.
• Flexible Spending Account and 401k program.
• Competitive PTO offerings and Parental Leave.
• Opportunities for professional growth and development.