Executive Assistant

TL;DR

Executive Assistant: Organising and maintaining diaries, scheduling meetings, and managing travel arrangements for Business Unit heads with an accent on day-to-day operational support and efficient collaboration. Focus on proactive diary management, timely task completion, and effective communication with internal and external parties.

Location: Hybrid in London, United Kingdom, with 3 days per week in the hirify.global London office. Flexibility to travel to Leeds as and when required.

Company

hirify.global is one of the fastest-growing and most successful IT services companies in Europe, building and implementing innovative IT solutions for prestigious organisations.

What you will do

• Organise and maintain diaries, schedule internal and external meetings for Business Unit heads.
• Manage day-to-day operational work to ensure BU heads can complete their priorities.
• Schedule travel, reserve accommodation, and manage itineraries.
• Participate in meetings to record minutes and follow up on actions.
• Act as a first point of contact for all administrative tasks and collate/input expenses.
• Work collaboratively with other support functions to assist with events and meetings.

Requirements

• Clear track record as an Executive Assistant to a senior leadership team.
• Capacity to plan multiple activities and responsibilities while remaining composed under pressure.
• Ability to work to tight deadlines and accommodate last-minute changes.
• A methodical attitude to work, with initiative and responsibility in managing workload.
• Exceptional interpersonal skills and effective communication.
• Ability to work 3 days a week in the hirify.global London office.
• Flexibility to travel to Leeds as and when required.

Culture & Benefits

• Be a dedicated organiser and multi-tasker, managing time effectively and balancing competing demands.
• Professional communicator, comfortable with an informal environment but able to communicate appropriately with external parties.
• Pragmatic problem-solving skills, able to think of sensible solutions under pressure.
• Humble and comfortable with a range of daily tasks, with the ability to work flexibly.
• A self-motivated people person who can work efficiently and collaboratively as part of a team.
• Commitment to a diverse and inclusive workplace, providing equal opportunities for all.