Executive Assistant (Software)

TL;DR

Executive Assistant (Software): Providing high-impact support to senior leaders across Business Operations and Software, ensuring smooth day-to-day operations. Focus on resolving bottlenecks, tracking priorities, and managing communications across teams.

Location: Must be located in Cambridge, MA, USA

Salary: $108,000–$144,000 USD per year

Company

hirify.global is the world’s first scientific superintelligence platform and autonomous lab for life, chemistry, and materials science.

What you will do

• Provide calendar, meeting, and inbox support for multiple senior executives, proactively resolving conflicts and tracking priorities.
• Coordinate internal and external meetings, agendas, notes, and follow-ups, ensuring key decisions and action items move forward.
• Draft, edit, and manage communications and updates across teams using tools like Slack, Notion, and Outlook.
• Partner cross-functionally to support operational and strategic initiatives across Business Operations and Software.
• Help organize team events, culture initiatives, onboarding activities, and on-site logistics for leadership.

Requirements

• 5+ years of experience supporting senior leaders, ideally in fast-paced, tech-forward or high-growth environments.
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills, with comfort working across a range of stakeholders.
• High degree of discretion, sound judgment, and professionalism.
• Proficiency with Outlook, Slack, and Notion.

Nice to have

• Experience in startup or entrepreneurial environments.
• Strong project coordination skills and ability to track cross-functional deliverables.
• Experience managing team events, office ops, or internal communications.
• Comfort working in a dynamic and evolving organizational structure.
• Interest in the mission of hirify.global and its impact-driven culture.

Culture & Benefits

• Committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.
• Generous early equity.