Executive Assistant - SVP, Product

TL;DR

Executive Assistant - SVP, Product: Providing direct administrative and operational support to the SVP, Product, ensuring seamless day-to-day operations and strategic focus for the leadership team. Focus on managing complex schedules across time zones, coordinating travel and expenses, and organizing team activities and key deliverables.

Location: Hybrid in Livingston, NJ, or remote for candidates located more than 30 miles from an office, but must be a U.S. person (citizen, national, lawful permanent resident, refugee, or asylee).

Salary: $98,000–$143,000

Company

hirify.global is The Essential Cloud for AI™ that delivers a platform of technology, tools, and teams enabling innovators to build and scale AI with confidence.

What you will do

• Manage complex calendars and scheduling across multiple time zones.
• Coordinate travel arrangements and submit expense reports.
• Organize and support team activities, including staff and all-hands meetings and social events.
• Track key deliverables and follow up on outstanding items.
• Provide organizational support and collaborate with other executive assistants.
• Assist with document writing and editing.

Requirements

• 3-5+ years of experience in executive support at Sr. Director/VP level.
• Experience with project management.
• Proficiency in Google Suite (including Google Calendar), Slack, and Microsoft Office.
• Experience with event planning.
• Strong organizational, communication, and interpersonal skills.
• Demonstrated ability to improve processes and maintain high integrity and discretion.
• Must be a U.S. person (citizen, national, lawful permanent resident, refugee, or asylee) due to U.S. Government export control regulations.

Culture & Benefits

• Competitive salary with discretionary bonus and equity awards.
• Comprehensive benefits: 100% company-paid medical, dental, vision, and life insurance.
• Financial benefits: 401(k) with employer match, Flexible Spending Account, Health Savings Account, and Employee Stock Purchase Program (ESPP).
• Work-life balance: Paid Parental Leave, Flexible PTO, mental wellness benefits through Spring Health, and family-forming support.
• Work environment: Hybrid work prioritized, casual work environment, with onboarding and quarterly team gatherings.