Executive Assistant

TL;DR

Executive Assistant: Providing high-level administrative support to the Chief Technology Officer (CTO) and Chief Product Officer (CPO) with an accent on calendar management, scheduling, and travel arrangements. Focus on problem-solving, managing complex priorities, and optimizing executive’s day and team operations.

Location: Hybrid (Remote / On Site) - Holmdel, New Jersey

Salary: $75,000-$95,000 annually

Company

hirify.global is the Talent Cloud company empowering organizations to attract, engage, hire, and advance the right talent.

What you will do

• Proactively manage the calendar of the CTO & CPO, schedule and prioritize meetings, and resolve schedule conflicts.
• Research, prioritize, and follow up on incoming issues and concerns addressed to business leader, handling sensitive information with professionalism and discretion.
• Arrange complex and detailed travel itineraries and compile travel-related documents.
• Complete travel & expense reports monthly.
• Act as a point of contact for assigned leaders, redirecting messages, and following up as necessary.
• Assist with special projects as assigned and help drive the completion of key deliverables.

Requirements

• A minimum of eight (8) years of experience providing administrative support to high-level executives required.
• Strong organizational skills and attention to detail including the ability to handle complex calendar coordination required.
• Advanced proficiency with Word and Outlook required.
• Strong relationship skills and ability to maintain interpersonal relationships and stakeholder management.
• Ability to work in a fast-paced environment is essential.
• High level of discretion and confidentiality.

Culture & Benefits

• Inclusive and innovative work environment where everyone belongs.
• Competitive health and wellness benefits include medical, dental, vision, 401(k), dependent care.
• Open vacation policy, sick days, paid holidays, quiet hours each workday, and tuition reimbursement.