Project Coordinator (AI)

TL;DR

Project Coordinator (AI): Supporting the Project Management Office team in high-impact, cross-functional initiatives with an accent on tracking project progress, maintaining documentation, and preparing status reports. Focus on developing project management best practices and contributing to the long-term business strategy.

Location: Hybrid in Burnaby or Toronto with expectation to be in office minimum twice per week

Salary: $46,000 CAD

Company

hirify.global is the global leader in legal AI technology, empowering legal professionals and law firms of every size to work smarter, faster, and more securely.

What you will do

• Partner with functional leaders to understand project targets and help achieve business goals.
• Partner with Project Managers on major cross-functional projects and lead smaller initiatives independently.
• Track action items, meeting minutes, decisions, timelines, and risks.
• Draft and maintain project documents and spreadsheets.
• Maintain project tracking tools like Asana.
• Prepare regular project status reports.

Requirements

• A learning mindset and an enthusiasm for trying new things.
• Ability to work collaboratively and lead a large cross-functional project team.
• Strategic mindset (Critical thinking, ability to see the big picture, ability to ask strategic questions, proactive problem solver).
• Excellent writing and clear communication skills.
• Experienced with gantt charts, spreadsheet management, or project management tools (Excel, Google Sheets, Asana).
• Ability to facilitate meetings while taking highly detailed meeting notes.

Nice to have

• Have good stakeholder relationship management skills.
• Have a ingenuity and the ability to figure things out independently.
• Have a keen eye for details and the ability to spot gaps and risks.
• Have a high level of understanding and empathy.
• Have a data mindset (general data literacy and the ability to interpret dashboards).

Culture & Benefits

• Hybrid work environment, with expectation to be in office minimum twice per week for local employees in Vancouver, Calgary, Toronto, Dublin, and Sydney.
• 4% vacation pay for hours worked.