Accounts Payable Specialist (AU)

Location: Hybrid, 3 days in the office and 2 days at home in Ortigas, Alabang, Pampanga, or Cebu, Philippines. Work schedule: 9:00 AM–6:00 PM AEST / 6:00 AM–3:00 PM PHT.

Company

hirify.global provides staffing and operational support services for clients, including organizations in the pharma, biotech, and clinical research industry.

What you will do

• Process, verify, code, and enter supplier invoices, credit notes, and supporting documentation across group entities.
• Allocate supplier payments, match bank debits and transfers, investigate unallocated or incorrect payments, and maintain an accurate AP ledger.
• Prepare supplier and employee payment files, verify banking details, organize payment documentation, and send remittance advices.
• Maintain supplier records and assist with resolving duplicate invoices, discrepancies, missing documents, and supplier queries.
• Support month-end close through invoice cut-off processing, accruals information, statement reconciliations, expense claims, corporate card transactions, and audit requests.
• Follow AP controls and segregation-of-duties procedures, report errors or suspected fraud, provide leave cover, and help improve and test AP processes.

Requirements

• Experience entering and coding high volumes of invoices in an accounting system or ERP.
• At least 2 years of experience in an Accounts Payable role.
• Working knowledge of GST.
• Intermediate Microsoft Excel skills, including filters, pivot tables, and lookups.
• Clear and courteous written and verbal communication.
• High attention to detail and accuracy; organized approach and ability to meet payment-run cut-offs.
• Ability to follow controls, ask questions when unsure, and learn and grow toward a senior role.
• Experience with an AP module, supplier master, and payment runs in MYOB or another accounting system or ERP; use of banking platforms for payment file preparation; and Microsoft Excel, Outlook, and shared drives.

Nice to have

• Accounting degree or similar qualification.
• Experience in a multi-entity or multi-currency environment.
• Experience with an AP automation or invoice-approval tool, such as Traild.

Culture & Benefits

• Hybrid schedule with three office days and two home-working days in the specified Philippine locations.
• HMO, dental, and life insurance for the employee and one free dependent from day one, with additional dependents available for enrollment.
• Paid birthday, vacation, medical, and maternity leave; up to six vacation days may be converted to cash on the anniversary.
• Employee engagement activities including a year-end party, Family Day, and team building.

Hiring process

• The role is in progress and requires availability for the stated hybrid work arrangement and schedule.