Meeting Supervisor (Speaker Bureau/Pharma Agency)

Location: Remote, eligible for hire in select U.S. locations; New York, NY, United States listed. Travel up to 25–30% annually.

Salary: USD 66,950–97,000 yearly.

Company

hirify.global INTOUCH is a global, full-service marketing agency network serving the life sciences industry through creative, media, enterprise solutions, and data analytics services.

What you will do

• Manage end-to-end execution of speaker bureau meetings, launches, and trainings across live, virtual, and hybrid formats.
• Plan logistics including venues, contracts, travel, food and beverage, room sets, audiovisual production, hotels, and ground transportation.
• Configure virtual platforms, support clients and attendees, manage vendors, conduct rehearsals, and troubleshoot basic technical issues during events.
• Coordinate with Client Services, Meeting Services, leadership, and project stakeholders while identifying operational improvements and managing scope changes.
• Track compliance and attendee spend under Open Payments guidelines; review invoices, pass-through costs, reports, and financial accuracy.
• Provide team coverage, reports, presentations, training, and mentoring while meeting minimum billable utilization requirements.

Requirements

• Proactive, solution-oriented, detail-oriented approach with the ability to manage multiple workstreams and maintain accurate client deliverables.
• Bachelor’s degree or 8 years of experience in a pharmaceutical hospitality role.
• Experience planning all types of speaker bureau meetings, including live, virtual, and hybrid programs.
• Proficiency with Zoom, Teams, Bureau Platform, and Excel.
• Ability to support multiple clients, shifting priorities, workload balancing, and coverage during holidays or absences.
• Ability to maintain client compliance, financial accountability, timelines, and quality-control standards.

Nice to have

• CMP certification.
• Cvent experience.

Culture & Benefits

• Full-time employment with a stated base salary range and benefits.
• Culture emphasizes patient-minded work, client ownership, initiative, talent development, collaboration, transparent communication, diversity, and innovation.
• Remote work arrangement with business and operational location limitations within the United States.
• Reasonable accommodation is available during the hiring process for qualified candidates with disabilities.