Director, Meeting Services (Speaker Bureau)

Location: Remote, eligible for hire in select U.S. locations; New York, NY, United States. Requires on-site leadership at large meetings and up to 25–30% annual travel.

Salary: USD 100,000–130,000 yearly.

Company

hirify.global is a global, full-service marketing agency network serving the life sciences industry through creative, media, enterprise solutions, and data analytics services.

What you will do

• Manage team members under the VP of Meeting Services and lead a high volume of client logistics projects.
• Plan and execute live, virtual, and hybrid meetings, including venue selection, contracts, travel, food and beverage, room sets, audiovisual production, transportation, and ancillary vendors.
• Configure virtual platforms, manage technology vendors, schedule rehearsals, coordinate attendee communications, and oversee registration websites and recruitment materials.
• Own meeting budgets, forecast team hours, review invoices and pass-through costs, track attendee spend for Open Payment Guidelines, and identify financial and operational risks.
• Lead on-site logistics teams at large meetings, collaborate with client services and vendors, participate in project briefings and pitches, and recommend efficiency and cost improvements.
• Develop, train, mentor, and support the career growth of team members while maintaining department policies and utilization expectations.

Requirements

• Bachelor’s degree or 12 years of experience in a pharmaceutical hospitality role.
• Experience planning live, virtual, or hybrid meetings, with knowledge of hotel bookings and air travel.
• Experience with Cvent or a similar registration platform and Excel.
• Ability to travel up to 25–30% annually and lead logistics on-site at large meetings.
• Ability to manage budgets, vendor contracts, attendee logistics, financial reporting, and client-facing project delivery.

Nice to have

• CMP (Certified Meeting Professional) certification.

Culture & Benefits

• Remote work arrangement with eligibility limited to select U.S. locations.
• Full-time employment with competitive salary and benefits.
• Culture centered on patient-minded work, client experience, action, talent development, collaboration, communication, innovation, and diversity, equity, and inclusion.
• Reasonable accommodations are available during the hiring process for qualified applicants with disabilities.