Operations Admin Coordinator I

Location: Remote, 28012; occasional evening and weekend work may be required, sometimes with little to no advance notice.

Company

hirify.global delivers flexible supply chain solutions for customers, supply partners, and associates.

What you will do

• Prepare and maintain daily, weekly, monthly, and ad-hoc operational reports.
• Support accounts payable, expense tracking, procurement activities, P&L support, and resolution of non-conformance issues.
• Process credits, returns, invoice disputes, rebills, customer and vendor accounts, billing codes, and related records.
• Support customer orders and coordinate activities with vendors, sales, customer service, billing, warehouse, and shipping teams.
• Train and assist customer service representatives with credit and rebilling procedures, and provide administrative support to site leadership.
• Track attendance, support timekeeping, escalate issues, and contribute to KPI and quality initiatives.

Requirements

• High school diploma or GED with 1 year of related experience and/or training, or an equivalent combination of education and experience.
• Advanced proficiency and accuracy in Microsoft Office.
• Strong decision-making skills and the ability to execute tasks with minimal supervision.
• Strong attention to detail, organization, planning, and time management skills.
• Professional presence when interacting with internal staff, vendors, and customers.
• Basic mathematical aptitude, including calculating percentages, discounts, taxes, and margins.
• Ability to understand written, oral, video, and diagram-based instructions and follow standard operating procedures.
• Strong customer service skills and the ability to learn company products and services.
• The role requires prolonged computer and phone work, frequent sitting and/or standing, and the ability to lift or move up to 10 pounds frequently and up to 25 pounds occasionally. Hazardous-material handling and protective equipment may be required.

Nice to have

• Post-graduate degree or other professional training.

Culture & Benefits

• Inclusive workplace focused on associate growth, networking, and team building.
• Medical, dental, and vision insurance, including family coverage.
• U.S. positions only: 401(k) with a discretionary company match of $0.50 per $1.00 up to 6% of pay.
• Employer-paid life, short-term disability, long-term disability, and parental leave benefits, plus paid vacation, sick time, and holidays.
• Flexible spending accounts, employee assistance, tuition reimbursement, employee discounts, referral benefits, and advancement opportunities.

Hiring process

• Applications are accepted on an ongoing basis.