People Operations Specialist (AI)

Location: San Francisco, United States; hybrid with expectations of 3–4 days in the SF office

Company

hirify.global, spun out of MIT CSAIL, builds general-purpose AI systems optimized for low latency, minimal memory usage, privacy, and reliability across data-center and on-device hardware.

What you will do

• Maintain accurate HR, payroll, and headcount data across systems; run regular checks, resolve errors, and identify root causes.
• Manage onboarding, offboarding, employee changes, contractor conversions, state and country moves, contract amendments, salary changes, leaves, and visa updates.
• Run benefits operations, including open enrollment, plan documentation, broker coordination, renewals, and compliance.
• Manage HRIS, payroll, benefits, and global EOR vendors as the day-to-day administrator and escalation point.
• Prepare compensation benchmarks, offer-cost models across countries, and accurate offer letters based on approved terms.
• Test and shape the internal People operating system, collaborate with engineers, and support cross-functional People projects including coworking weeks.

Requirements

• Experience in People Operations, HR operations, or payroll, including work at an early-stage startup or on a small team with broad responsibilities.
• Hands-on experience with a modern HRIS such as Rippling, Workday, Deel, or similar, including HR data ownership and onboarding, offboarding, and employee-change processing.
• Experience supporting employees across multiple US states and countries.
• Working knowledge of US benefits and compliance, including open enrollment, ERISA, and COBRA.
• Strong spreadsheet and analysis skills for compensation benchmarks, cost models, and headcount reporting, with consistent self-checking of calculations.
• Detail-oriented, self-directed, collaborative, careful with sensitive information, and able to handle high-volume work without sacrificing quality.

Nice to have

• Background in finance, accounting, or payroll.
• Experience with US immigration processes including H-1B, O-1, and green cards alongside outside counsel.
• Experience with compensation benchmarking tools such as Pave or Carta.
• Experience at an early-stage startup.

Culture & Benefits

• Hybrid work with regular SF office presence and collaboration with People engineers.
• Competitive base salary plus equity; final offers reflect skills, experience, and location.
• Unlimited PTO and company-wide Refill Days with shared long weekends.
• Comprehensive health coverage, with details varying by location.
• Paid leave for pregnancy, parenting, medical needs, and family caregiving.