Bid Coordination Specialist

Location: Sussex, WI, USA

Company

Develops energy systems and solutions that protect homes, strengthen businesses, and support a more resilient, efficient, and sustainable energy future.

What you will do

• Coordinate bid activities from opportunity qualification through submission, maintaining accurate bid files, communications, pricing information, schedules, and deadlines.
• Support the creation, formatting, and review of bid documents, templates, and proposals.
• Monitor projects and business activity across bidding platforms, CRM systems, and other tools to identify opportunities and track pipeline status.
• Collaborate with sales, operations, and subject matter experts to gather information and develop bid strategies.
• Facilitate bid review meetings, discount requests, and quarterly promotion processes.
• Connect with contractors to identify awarded projects and recipients.

Requirements

• Associate’s degree in business administration or a related field, or equivalent experience.
• At least 1 year of experience in a corporate environment.
• Ability to learn bid lifecycle management, proposal writing and development, and contract negotiation processes.
• Strong project management skills, including prioritization, deadline management, and handling multiple bids simultaneously.
• Proficiency with MS Office and experience using enterprise software.
• Ability to implement budgetary and cost-control measures, with negotiation and persuasive skills.
• High attention to detail and accuracy in bid preparation and review.
• Strong written, verbal, interpersonal, teamwork, self-direction, and communication skills, including the ability to present complex information clearly and persuasively.

Nice to have

• Bachelor’s degree in business administration or a related field.
• 3+ years of experience as a bid manager, proposal manager, or in a similar role.
• Experience managing bids for complex projects or large-scale contracts.

Culture & Benefits

• Full-time role supporting Energy Systems Regional Sales Managers and internal stakeholders.
• Team-oriented and self-directed working environment.
• Equal opportunity employment regardless of legally protected characteristics.