Production Planning Administrator (Education)

Location: Guildford, United Kingdom; hybrid working with 2 days per week in the office and up to 4 days during peak periods.

Salary: £25,300–£27,300 per year. Fixed-term contract for 6 months, with potential to extend.

Company

hirify.global provides academic qualifications in the UK and marks over 10 million examination papers each year.

What you will do

• Check and approve final question paper files and hard-copy examination materials before printing.
• Securely distribute files to internal teams and external printers, suppliers, and other partners.
• Maintain production records, spreadsheets, backups, archives, and tracking information.
• Monitor supplier data, stock levels, production progress, and delivery information, taking action where required.
• Manage queries and support the resolution of production issues with internal and external stakeholders.
• Make final question paper and supplementary files available for centres to download on exam days and support invoicing.

Requirements

• Strong attention to detail and ability to check materials and information for accuracy.
• Experience managing administrative processes and maintaining accurate records; experience in administration, operations, coordination, or support is beneficial.
• Confidence using spreadsheets and working with data.
• Strong organisational skills, with the ability to plan, prioritise competing tasks, and work under pressure.
• Effective written and verbal communication skills for professional interaction with internal and external stakeholders.
• Proactive approach, initiative, ownership of tasks, and sound problem-solving and decision-making skills.
• Collaborative mindset and ability to work cooperatively toward shared team goals.

Culture & Benefits

• 35-hour working week with flexible hybrid working.
• 25 days of annual leave, rising to 30 days with service, plus additional Christmas closure days.
• Pension scheme with combined contributions of up to 18.5%, available from the first day.
• Employee assistance and wellbeing programmes, plus up to five paid volunteering days annually.
• Inclusive, values-led culture supported by employee networks.

Hiring process

• Submit a CV and cover letter by 23:59 on 15 November.
• Interviews will take place at the Guildford office during the week commencing 23 November.
• Recruitment agencies must use the preferred supplier list; unsolicited CVs will not be accepted under agency terms.