Project Cost Clerk (Construction)

Location: Birmingham, United Kingdom; office-based with work from the project office or site as required.

Company

hirify.global is a growing employer delivering construction, civil engineering, and infrastructure projects.

What you will do

• Maintain project cost records, cost ledgers, commitment schedules, and documentation.
• Process and reconcile purchase orders, delivery notes, goods-received records, subcontractor applications, invoices, credit notes, and accruals.
• Validate approvals, supporting evidence, contract or order coverage, and project, work-package, and cost-code allocation.
• Monitor actual costs, commitments, forecasts, budgets, anomalies, duplicate charges, coding errors, missing liabilities, and emerging variances.
• Prepare cost reports, reconciliations, period-end schedules, accruals, prepayments, cost transfers, and audit-ready working papers.
• Resolve supplier, subcontractor, procurement, finance, and site queries while supporting cash-flow forecasting, payment applications, subcontract administration, and change control.

Requirements

• Significant experience as a Cost Clerk, Project Cost Administrator, Commercial Administrator, or similar on construction, civil engineering, or infrastructure projects.
• Strong practical knowledge of purchase-to-pay processes, project cost coding, commitments, accruals, reconciliations, and cost reporting.
• Experience working with subcontractors, suppliers, quantity surveyors, and site-based project teams.
• Ability to investigate discrepancies and maintain accurate records across a high volume of transactions.
• Understanding of construction terminology, work packages, plant and material costs, and subcontract payment processes.
• Experience supporting month-end reporting and internal or external audit requirements.
• Advanced Microsoft Excel knowledge, including lookups, pivot tables, filters, and reconciliation techniques.
• Excellent numerical accuracy, organisation, prioritisation, analytical thinking, professional communication, integrity, confidentiality, and accountability.
• GCSEs or equivalent in English and Mathematics; right to work in the project location and ability to meet site-access requirements.

Nice to have

• AAT qualification, bookkeeping credential, or relevant finance or commercial training.
• Construction-related training or familiarity with standard forms of contract.
• Experience with construction ERP, finance, procurement, or cost-management systems such as COINS, SAP, Oracle, Causeway, or similar.

Culture & Benefits

• Full-time position in a fast-paced, site-based project environment.
• Work collaboratively with commercial, finance, procurement, project controls, engineering, suppliers, subcontractors, and site teams.
• Operate under company policies, delegated authorities, contractual requirements, audit standards, and site health, safety, and environmental procedures.
• Equal-opportunity employer committed to fair treatment and non-discrimination.